Privacy and Cookies Policy
It would be helpful to start by explaining some key terms used in this policy:
We,: Here She Is
Personal Data: Any information relating to an identified or identifiable individual
Special category personal data: Personal information revealing racial or ethnic origin, political opinions, religious beliefs, philosophical beliefs or trade union membership; Genetic and biometric data; Data concerning health, sex life or sexual orientation
Personal information we collect about you
We may collect and use the following personal information about you:
• your first and last name
• email address
• information from accounts you link to us (e.g. Facebook, Twitter)
• Information about how you use our website
• your responses to surveys, interviews, competitions and promotions
This personal information is required to provide our services to you. If you do not provide personal information we ask for, it may delay or prevent us from providing services to you.
How your personal information is collected
We collect most of this personal information directly from you—by email or via our website or social media channels. In particular, we may collect information:
• when you provide responses to surveys and interviews via email or social media channels
• when you subscribe to our newsletter
How and why we use your personal information
Under data protection law, we can only use your personal information if we have a proper reason for doing so, eg:
• to comply with our legal and regulatory obligations;
• for the performance of a contract;
• where you have given consent, as is the case when you register to our newsletter.
• for our legitimate interests or those of a third party (A legitimate interest is when we have a business reason to use your information, so long as this is not overridden by your own rights and interests); as is the case in the following:
Statistical analysis to help us manage our activities
For our legitimate interests or those of a third party, ie to be as efficient to deliver the best service to you
Marketing our services to:
—third parties who have previously expressed an interest in our services
For our legitimate interests or those of a third party, ie to promote our activities to existing and former followers
We may use your personal data to send you updates by email about our services, including exclusive events, activities or new services.
We have a legitimate interest in processing your personal data for promotional purposes (see above ‘How and why we use your personal information’). This means we do not usually need your consent to send you promotional communications. However, where consent is needed, we will ask for this consent separately and clearly.
We will always treat your personal information with the utmost respect and never share it with other organisations for marketing purposes.
You have the right to opt out of receiving promotional communications at any time by:
• contacting us at firstname.lastname@example.org
• using the ‘unsubscribe’ link in emails
How long your personal information will be kept
We will keep your personal data while you as long as you are subscribed to our newsletter.
You have the following rights, which you can exercise free of charge:
Access: The right to be provided with a copy of your personal information (the right of access)
Rectification: The right to require us to correct any mistakes in your personal data
Right to be forgotten: The right to require us to delete your personal information—in certain situations
Restriction of processing: The right to require us to restrict processing of your personal information—in certain circumstances, eg if you contest the accuracy of the data
Data portability: The right to receive the personal information you provided to us, in a structured, commonly used and machine-readable format and/or transmit that data to a third party—in certain situations
To object: The right to object:
—at any time to your personal information being processed for direct marketing (including profiling);
—in certain other situations to our continued processing of your personal information, eg processing carried out for the purpose of our legitimate interests.
Not to be subject to automated individual decision-making: The right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you
For further information on each of those rights, including the circumstances in which they apply, please contact us at
This privacy notice was published on 24 May 2018 and last updated on 27 May 2018.
We may change this privacy notice from time to time—when we do we will inform you via email.
How to complain
We hope that we can resolve any query or concern you may raise about our use of your information by contacting us at
The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority.